HR Admin Manager

Job Description

The HR / Admin Manager will oversee and manage all aspects of human resources operations in compliance with Philippine labor laws and company policies. This role is responsible for recruitment, employee relations, employee engagement, performance management, compensation and benefits administration, training and development, and ensuring compliance with regulations set by the Department of Labor and Employment (DOLE) and other government agencies.

In addition to this, the HR / Admin Manager should also manage administrative requirements of the company which include the following; to handle vendor relationships, maintain a clean working environment, to manage office equipment, to organize, arrange and coordinate meetings and internal events, to coordinate with management and engage in planning according to the needs of the company.

Job Responsibilities

1. Recruitment & Talent Acquisition

• Develop and implement effective recruitment strategies
• Manage end-to-end hiring process (posting, screening, interviewing, onboarding)
• Coordinate with department heads to forecast manpower requirements
• Strengthen employer branding initiatives

2. Employee Relations

• Address employee concerns and grievances
• Facilitate disciplinary procedures in accordance with Philippine Labor Code
• Promote a positive workplace culture

3. Compensation & Benefits

• Ensure compliance with statutory contributions (SSS, PhilHealth, Pag-IBIG)
• Review and recommend compensation structures

4. Training & Development

• Identify training needs through performance reviews and skills gap analysis
• Develop and implement learning and development programs
• Implement performance appraisal systems
• Support leadership development initiatives

5. Compliance & Policy Management

• Ensure company compliance with the Philippine Labor Laws and DOLE regulations
• Maintain employee records and HR documentation
• Develop, review, and implement HR policies and procedures

6. HR Strategy & Reporting

• Develop HR strategies aligned with business goals
• Prepare HR reports for management
• Monitor HR metrics (turnover rate, absenteeism, engagement, etc.)
• Recommend strategic improvements based on HR data

7. Employee Engagement & Culture Development

• Design and implement employee engagement programs and initiatives
• Conduct employee engagement surveys and analyze results
• Develop action plans to improve morale, retention, and workplace satisfaction
• Lead employee recognition and rewards programs
• Organize company events, team-building activities, and wellness programs
• Foster open communication between management and employees
• Monitor employee feedback channels and recommend improvements
• Champion diversity, equity, and inclusion initiatives
• Support internal communication strategies to promote transparency
• Work hand in hand with the CDP consultant

8. Administrative Tasks

• Process Improvement: Developing and implementing office procedures and systems to streamline workflows and improve productivity.
• Facility Maintenance: Managing office equipment, coordinating repairs, and ensuring the physical workspace meets health, safety, and security standards.
• Supply Management: Monitoring inventory and procuring necessary office supplies, from stationery to kitchen stock.

Minimum Qualifications

Education

• Bachelor’s Degree in Human Resources, Psychology, Business Administration, or related field
• Master’s Degree is an advantage

Experience

• Minimum of 7 years HR experience
• At least 2–3 years in a supervisory or managerial role

Skills & Competencies

• Strong knowledge of Philippine Labor Laws and DOLE regulations
• Excellent communication and interpersonal skills
• Leadership, strategic thinking and decision-making skills
• Adaptability, flexibility and technological know-how
• Proficiency in HRIS and MS Office applications
• High level of integrity and confidentiality

Certifications (Preferred but Not Required)

• Certified Human Resource Professional (CHRP)
• Member of PMAP (People Management Association of the Philippines)